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Music Manager 1.10 Users Guide ┌─────────┐ ┌─────┴───┐ │ (R) ──│ │o │────────────────── │ ┌─────┴╨──┐ │ Association of │ │ │─┘ Shareware └───│ o │ Professionals ──────│ ║ │──────────────────── └────╨────┘ MEMBER TABLE OF CONTENTS ASP Ombudsman Statement ........................................ i Dedication ..................................................... i What is Music Manager? ......................................... 1 System requirements ............................................ 1 Support and Questions .......................................... 1 Installing Music Manager ....................................... 2 Starting Music Manager ......................................... 2 Accessing Online Help .......................................... 2 Managing Music Manager Databases Creating a new database ..................................... 3 Opening an existing database ................................ 3 Saving a database ........................................... 3 Printing a database ......................................... 4 Changing Printers and Printer Options ....................... 4 Setting View Preferences Displaying record indexes ................................... 5 Displaying all record fields ................................ 5 Selecting record fields to display .......................... 5 Displaying the status bar ................................... 5 Performing Record Operations Adding records .............................................. 6 Deleting records ............................................ 7 Editing records ............................................. 7 Moving Through a Database Scrolling through the records ............................... 8 Searching for records ....................................... 8 Going to a specific record .................................. 8 Configuring Optional Settings Selecting confirmation options .............................. 9 Selecting sort options ...................................... 9 Selecting print options ..................................... 10 Changing the Current Display Font ........................... 10 Music Manager Menu Command Summary ............................. 11 MUSICMAN i ASP Ombudsman Statement This program is produced by a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442 or send a CompuServe message via CompuServe Mail to ASP Ombudsman 70007,3536. Dedication To my wife Julie, whose patience and understanding allowed me to pursue one of my dreams. And to my one and only son (so far...) Josh, who patiently waits for Daddy to make that "one more change" before playing together. MUSICMAN 1 What is Music Manager? Music Manager is a database application designed specifically for storing information about your music collection. Music Manager can collect up to 1000 record entries. Music Manager runs under Microsoft Windows 3.0 or 3.1 in protected mode. Use Music Manager to: * Keep an inventory of your entire music collection (albums, CDs, cassettes, etc.) * Add, delete, or edit entries in a Music Manager database * Generate multiple Music Manager databases * Print a Music Manager database listing * Keep Music Manager databases sorted in a user specified order System Requirements ------------------- Music Manager is designed to work with all systems that can run Microsoft Windows 3.0 or 3.1 in protected mode (Standard or 386 Enhanced). It is recommended that you have at least 2MB or RAM memory and a hard disk. A mouse is also recommended. Although Music Manager will run under Windows with a EGA driver, a VGA driver or better is recommended. Support and Questions --------------------- Technical support is available by sending US Mail to: Joseph A. Herrera 2405 Westview Denton, Texas 76201 or to Compuserve account [70323,3140]. Phone Support: (registered users only) (817) 382-7585 after 6:00pm CST When reporting problems with Music Manager, please include the following information: 1) What version of Windows are you running? 2) Is the problem recreatable? If so, how? 3) Did the problem occur when running Windows in Enhanced, or Standard mode? You can determine which mode is active by choosing About in the Program Manager's Help pull-down menu. 4) If a Message/Dialog box with an error message was displayed, please include the text of the message. MUSICMAN 2 Installing Music Manager ------------------------ To install Music Manager follow this one time installation procedure: 1) Copy MUSICMAN.EXE to your Windows directory or a directory that is listed on your path. 2) Copy MUSICMAN.HLP to the same directory. 3) Copy BWCC.DLL to your WINDOWS/SYSTEM directory. 4) Add Music Manager to a group in the Program Manager. This can be done as follows: - Open the Program Manager group window for the group you want to add Music Manager to - Choose New from the File menu. The New Program Object dialog box will appear - Select Program Item and choose OK - Type Music Manager in the Description text box - Type MUSICMAN.EXE in the Command Line text box - Choose OK You can then start Music Manager by double clicking on the Music Manager icon from Program Manager. Starting Music Manager ---------------------- Starting Music Manager can be done in several different ways. One way is to double-click on the Music Manager icon as defined in the previous section. Another way is to choose Run from the File menu on Program Manager and then type in MUSICMAN.EXE. If you are using File Manager, you can start Music Manager by double-clicking on the filename MUSICMAN.EXE. Music Manager currently supports only one parameter for passing during the program startup and that is a Music Manager database file. To have a database file loaded automatically any time that Music Manager is started modify the properties listing for Music Manager. To change the properties for Music Manager: 1) Select the Music Manager icon. 2) Choose Properties from the File menu. 3) Move the cursor to the end of the line in the Command line edit box. 4) Type in the full path of the Music Manager database file. 5) Press OK. Accessing Online Help --------------------- Online help is supported by Music Manager. You can get context sensitive help on any menu item by highlighting the menu item and then pressing the F1 key. You can also access help by selecting any of the Help menu items located under the Help menu or by clicking on the Help buttons located in the dialog boxes. MUSICMAN 3 MANAGING MUSICMAN DATABASES Creating a new database ----------------------- This option is only required for creating a new database if Music Manager is currently loaded with another database. To clear the current database from memory and to reset Music Manager's environment to settings for a new database, choose New from the File menu. Music Manager automatically assigns the extension .MMD to Music Manager database files. Opening an existing database ---------------------------- 1) Choose Open from the File menu 2) Move to the Directories list box and choose a directory by single clicking the selection. 3) Move to the Files list box and choose a file by single clicking the selection. 4) You can also type in the full path and filename in the edit box. 5) Choose OK to load the file or Cancel to abort the operation. Note: Double-clicking produces the same effect as a single-click followed by OK. Saving a database ----------------- To save the current database loaded in memory under the same name, choose Save from the File menu. To Save a new file or an existing file under a new name: 1) Choose Save As from the File menu 2) To save the new file in a different directory, move to the Directories list box and choose a directory by single clicking the selection. 3) To save the new file under an existing file, move to the Files list box and choose a file by single clicking the selection. 4) You can also type in the full path and filename in the edit box. If no extension is given for the filename, Music Manager will use "MMD". 5) Choose OK to save the new file or Cancel to abort the operation. Note: Double-clicking produces the same effect as a single-click followed by OK. MUSICMAN 4 MANAGING MUSICMAN DATABASES (continued) Printing a database ------------------- 1) Choose Print from the File menu 2) Click on the FileName check box to have the file name displayed as a header for the output 3) Click on the Page check box to have the page number printed on the bottom of each page 4) Select the Range: - To print the entire database click on the All radio button - To print a range of records click on the From radio button and enter the 1st record to print and the last record to print. (Hint: if you have the View Index set, each record will contain an index number) The printed listing will contain only the fields selected for printing from the Options/Print configuration. (SEE Selecting Print Options) Changing Printers and Printer Options ------------------------------------- 1) Choose Printer Setup from the File menu. 2) In the Printer box, select the printer you want to use from the list. 3) To set the options specific to your printer driver, choose the Setup button, and set the options as needed. 4) In the Printer Setup dialog box, choose the OK button or Cancel to abort the operation. MUSICMAN 5 SETTING VIEW PREFERENCES Displaying record indexes ------------------------- To display the record index for each field choose Index from the View menu. The menu item will toggle the indexes on and off depending on the previous state. A check mark next to the menu item indicates that the current setting is on. Displaying all record fields ---------------------------- To view all fields in each record choose All from the View menu. This will set a check mark next to the menu item. Displaying selected record fields --------------------------------- To view only selected fields in each record choose Partial from the View menu. This will display a dialog box listing all the possible fields to display. To make a partial selection: 1) Select each field to view by clicking on the box next to each field name. 2) To accept the selections choose OK, otherwise choose CANCEL to abort the operation. Selecting all the fields in the dialog box results in the same operation as selecting All from the View menu. Displaying the status bar ------------------------- To display the status bar choose Status Bar from the View menu. The status bar displays a brief help description any time a menu item is highlighted. The status bar also displays status messages on long operations such as sorting, and reading/writing to files. You will also notice the Total Record count is continously shown on the status bar. NOTE: The total record count can also be obtained from the About... menu item under the Help menu. MUSICMAN 6 PERFORMING RECORD OPERATIONS Adding Records -------------- 1) Choose Add from the Record menu or press Ctrl-A. You can also press the Insert key from the keyboard. You can use your mouse to move to different fields by clicking when the mouse's cursor is in the desired field or by pressing the Tab Key. 2) Enter the name of the Artist or Band in the Artist Field Ex. Beatles, Billy Joel, etc. 3) Enter the name of the Title in the Title Field Ex. Greatest Hits 4) Enter the name of the Record Label in the Label Field Ex. Columbia, Warner Bros., etc. 5) Enter the name of the Classification in the Class Field Ex. Rock, Jazz, Classical, etc. 6) Enter the Format of the music record in the Format Field Ex. Album, Compact Disc, etc. 7) Enter the Sort Name in the Sort Field. This field allows a unique field to be used for primary sorting. For example if the Artist name is "The Cars", instead of defining the Artist field as "Cars, The", define as titled and then use the Sort Name field to define "Cars" as the primary sort name. 8) Enter the Year the Record was produced in the Year Field. 9) The final field in the Add Record dialog box is labeled Keywords. This field is used to defined unique keywords that can be associated with the record being added. A future implementation will take advantage of the keyword field and the rest of the fields by performing a search or query on the database based on user defined criteria. 10) Choose Add to add the new record to the database. The Title bar will reflect the addition by incrementing the record counter. 11) To exit the dialog box, choose Done. If sorting is set for automatic sorting, the new record(s) is added to the current database listing in the sorted order defined by the sort options. Otherwise, the record(s) is added to the end of the listing and sorted during the next sort operation. (SEE Selecting Sort Options) MUSICMAN 7 Deleting Records ---------------- 1) Select the record to delete by moving the mouse cursor to any field associated with the record and then clicking the left button to highlight the record. 2) Delete the record by selecting Delete from the Record menu or press Ctrl-D. You call also press the Delete key from the keyboard. 3) If confirmation is turned on for deletions, you will be prompted to verify the delete operation, otherwise the record is automatically deleted. (SEE Selecting Confirmation Options) Editing Records --------------- 1) Select the record to edit by moving the mouse cursor to any field associated with the record and then clicking the left button to highlight the record. 2) Edit the record by selecting Edit from the Record menu or press Ctrl-E. You can also edit the record by double-clicking on the record you wish to edit. The Edit Record dialog box will be displayed containing all the data associated with the selected field. Make changes to any of the fields. 3) Choose OK when editing is completed. CANCEL aborts the operation. MUSICMAN 8 MOVING THROUGH A DATABASE Scrolling through the records ----------------------------- Using the Mouse: Scroll though the database listing with a mouse by pressing the left button on the mouse down and then dragging the mouse up or down the window across the record listing. Every time the mouse crosses a new record that record is highlighted. If you continue to hold the left mouse button and then move the cursor outside the display window (above or below), the window will start to scroll. You can also use the scroll bars to scroll the display. Using the keyboard: You can also use the keyboard to scroll through a database listing. To scroll up or down one line use the arrow keys. The highlighted bar will move up or down until the last displayable record is reached before the window is scrolled. You can also use the Page Up and Page Down buttons to scroll the window. To move from the leftmost to the rightmost part of the display use the Home and End keys respectively. Searching for records --------------------- You can find records by searching for a string that may be contained in a field of a record. Do this by using the Find command on the Search menu. You can start a search at any point in the listing. Music Manager searches forward from the current selected record to the end of the listing. If the end of the listing is reached without finding the search string a message is displayed. To search for a record: 1) Choose Find from the Search menu. The Find dialog box appears. 2) In the Find box, type the string you want to search for. 3) If you want the search to be case sensitive, click on the Case Sensitive check box. Only records containing the search string exactly as typed will set a match. 4) To select the fields to search: - Click on the Fields button and a Search Fields dialog box will appear - Select only the fields you want the search to perform the operation on. NOTE: Only the fields that are currently displayed are allowed to be selected. All others are greyed out. - Press OK to accept the changes or CANCEL to abort 5) Press OK to perform the search or CANCEL to abort the operation NOTE: To find the next occurrence of the string Press F3 or select Find Next from the Search menu. Going to a specific record -------------------------- 1) Choose the Go To from the Search menu or press F4. Music Manager displays the Go To dialog box. 2) Type the record index of the record to go to. 3) Press OK to goto the record or CANCEL to abort the operation MUSICMAN 9 CONFIGURING OPTIONAL SETTINGS Selecting confirmation options ------------------------------ The are two operations that can be configured to cause a confirmation to be performed before attempting to perform the operation. This allows the user to verify these critical operations. The first operation that can be set for confirmation is deleting records. The user can specify whether or not to confirm each delete operation. The second operation that can be set for confirmation is the operation that saves the current Music Manager environment settings such as window position, sort options, current directory, etc... This operation is performed when Music Manager is exited. The user can specify whether or not to confirm this operation. To configure these options, select the Confirmation menu item from the Options menu. Toggle the check boxes on and off by clicking on the box next to each option. Selecting sort options ---------------------- Music Manager can sort the currently loaded database with up to 3 unique fields. This allows a greater degree of unique sorting to occur on the database. The first field is required, but the 2nd and 3rd fields are optional. 1) Select Sort from the Options menu and the Sort dialog box will appear. 2) Select the FIRST field by clicking on the radio button beside the field name. Select Ascending or Descending to specify the sort order. 3) Select the SECOND field by clicking on the radio button beside the field name. Select Ascending or Descending to specify the sort order. Select NONE if you do not want to sort by a second field. 4) Select the THIRD field by clicking on the radio button beside the field name. Select Ascending or Descending to specify the sort order. Select NONE if you do not want to sort by a third field. 5) Check the "Sort Records Automatically" checkbox if you would like to have Music Manager perform a sort on the list each time a record is added or edited. 6) Choose OK to accept to perform the sort or CANCEL to abort. MUSICMAN 10 CONFIGURING OPTIONAL SETTINGS (continued) Selecting print options ----------------------- Music Manager allows you to select the fields that will be printed for each record when a Print request is performed on the database loaded. 1) Select Print from the Options menu and the Print options dialog box will appear. 2) Select the fields to print by clicking on the check box next to the individual fields. Clicking on the check boxes toggles the selection on and off. 3) Choose OK to accept the changes or CANCEL to abort. Changing the Current Display Font --------------------------------- 1) Choose Fonts from the Options menu. 2) Select the name of the new font from the Font Name list box. 3) Select the preferred size from the Size list box. Depending on the font, the Size list boxe may sometimes contain only one size and in a fiew cases no sizes. 4) Select the attribute preferences from the Font Style check boxes. 5) Choose OK to accept the new font preferences or Cancel to abort the operation. NOTE: Each time a Font Name, Size, or Fonts Style is changed the sample window in the lower left part of the dialog is updated to show what the display will look like. MUSICMAN 11 Music Manager Menu Command Summary ---------------------------------- File - New ................. Clear existing database - Open ................ Open a Music Manager database file - Save ................ Save a database listing under the current filename - Save As ............. Save a database listing under a new name - Print ............... Print the currently loaded database listing - Printer Setup ....... Change the current printer or it's settings - Exit ................ Exit Music Manager program View - Index ............... Toggle the setting to display each record's index - All ................. Display all the Music Manager fields NOTE: Sort Name and Keywords are not an option. - Partial ............. Select which Music Manager fields to display - Status Bar .......... Toggle the setting to display a Dynamic Information Line (DIL). This line displays a brief message of the current status of Music Manager. Record - Add ................. Add new record(s) to a database listing - Delete .............. Delete a selected record from the database listing - Edit ................ Edit a selected record in the database listing Search - Find ................ Search for the first occurence of a string starting from the highlighted record - Find Next ........... Repeat the previous search starting from the record following the highlighted record - Goto ................ Goto a specific record index Option - Confirmation ........ Set confirmation for such operations as deleting records and saving Music Manager settings as defaults in next session. - Sort ................ Sort database in ascending or descending order by up to 3 primary fields - Print ............... Select fields to print when print option is used - Fonts ............... Change the current display font settings Help - Index ................ Displays the main index for Music Manager - Keyboard ............. Displays contect synsitive. - Procedures ........... Displays all the possible procedures - Using Help ........... Loads the Windows Help file - About ............... Information about Music Manager Also displays total records store in current database listing.